> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.holaspirit.com/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Adding an agenda item to an opened meeting [Meetings](https://help.holaspirit.com/en/article/meetings-overview-w5k80g/) are the perfect place to discuss subjects inherent to your circle with your team: being able to add an idea, a tension, or a proposal into a meeting is essential for collaboration. --- # Who can add an agenda item to an opened meeting? All the members participating in the meeting can add an agenda item to it during the meeting. --- # How to add an agenda item to an opened meeting? While your meeting is in progress, you might think of something you want to share with your team. Add your idea as an item to be discussed during the agenda step of your meeting. * Type your idea in the **Agenda** box * Click on the **"+" icon** to add it to the list of items to process ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-15031_13f6tgb.png) --- # How to import a tension to an opened meeting? With the Inbox app, you can add, review and save you tensions ahead of time in order to discuss them later with your team during Governance and Tactical meetings. 📌  **Note**: Depending on the [wording defined in your organization](https://help.holaspirit.com/en/article/set-up-your-organizations-inbox-enw7tv/) for Inbox, a tension can also be called "Driver", "Spark" or "Note". 👉 Each member of the circle is responsible for creating and importing their tensions to the meeting. **The secretary cannot import tensions for other members.** To import a tension from your **Inbox** to your circle's meeting: * Click on the **Import** button * In **My tensions**, tick the box next to the tension(s) you want to bring to the meeting * Click **Import** to validate ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-15091_1nx6xcm.png) 📌  **Note**: The tensions showing in the list are the ones saved in Inbox, that have either been assigned the circle the meeting is for or haven't been assigned a circle at all. If you cannot attend the meeting on Holaspirit to import your tension(s), you can do it beforehand directly from the **Inbox** app using the **Bring to meeting** button. 👉 [More about how to use Bring to meeting](https://help.holaspirit.com/en/article/how-to-use-bring-to-meeting-aacxkl/) --- # How to import a proposal to an opened meeting? Governance meetings are the best place to discuss the evolutions inherent to your circle with your team before implementing them.You can import the proposals you've created and saved in your **Proposals** app as well as the ones you've already submitted asynchronously to your circle. To import your proposal (saved or already submitted) to a meeting: * Click on the **Import** button * In **My proposals**, tick the box next to the proposal(s) you want to add * Click on **Import** to validate ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-15101_122h9i5.png) If you are not able to attend the meeting to import your proposal, use the **Bring to meeting** button to do it beforehand. 👉 [More about how to use Bring to meeting](https://help.holaspirit.com/en/article/how-to-use-bring-to-meeting-aacxkl/) As the **meeting** **secretary**, you can also import the proposals submitted asynchronously and currently in progress within your circle, to the meeting. This is the only time the secretary can import an item for other members of the circle. Follow the same process described above and find your circe's ongoing proposals in the **Submitted proposals** tab. ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-15120_1ugglii.png) --- # How to edit or delete an agenda item from an opened meeting? After adding your item to the agenda, you might change your mind and want to edit or delete it. * Click on the three dots next to it * To edit your item, click on **Open agenda item** and make your changes in the pop-up window, they will instantly be saved * To delete your item, click on **Delete agenda item** ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-15125_1p08da9.png) 📌 **Note**: If an imported tension or proposal is deleted from the meeting agenda, it will go back to its corresponding app (Inbox or Proposals). --- # How to order agenda items during an opened meeting? As a **meeting secretary**, you can order **all agenda items imported** to the meeting. * Go to the **Agenda** section * **Drag** and **drop** the agenda items to arrange them to suit your needs ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-15140_grckqj.png)