> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.holaspirit.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to open, schedule, edit or delete a meeting?

Meetings are key moments for alignment, decision-making, and progress. Holaspirit makes it easy to open, schedule, edit, or delete any meeting. Managing meetings efficiently helps keep your team focused and in sync.
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# Who can manage meetings? 

All [core-circle members](https://help.holaspirit.com/en/article/what-is-a-core-member-or-decision-maker-of-a-circle-1iavpvl/) can open or schedule a meeting for their circle. You can either start a meeting immediately or schedule a one-time or recurring meeting. When meetings have been scheduled in advance, members of the circle can [sync the meetings to their personal calendars](https://help.holaspirit.com/en/article/how-can-i-synchronize-my-circles-meetings-to-my-external-calendar-1wrp8so/).
---
# How to open a meeting

To open a meeting:

* Go to the **Meetings** app in the left-hand navigation menu
* Click on **Add meeting**
* Give your meeting a **title**
* Select the meeting template you want to use
* Select the **Circle** you want to hold the meeting for
* You can add extra fields: videoconference link, location, and description
* Click on **Open now**: the meeting is now open, and all circle members can join it

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12125_15dhspf.png)


📌  **Notes:**

* **The member who opens the meeting is considered to be the meeting's secretary.** You can [change the meeting secretary](https://help.holaspirit.com/en/article/how-to-change-the-secretary-during-a-meeting-vuyc4j/) at any point of the meeting by clicking on your avatar in the top right corner of the page.
* The notification shown on the bell icon in the left-hand navigation menu advises you a meeting light currently be opened for one of your circles.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12140_1wtel3k.png)

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# How to schedule a meeting and add its recurrence?

* Follow the same steps as to open a meeting
* Click on **Repeat this meeting **button
* Set up the **recurrence **

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12173_8jq0wm.png)

There are no limitations! You can choose **any recurrence** you need, for example:

* Daily,
* Weekly, bi-weekly,
* Several times a week,
* Every chosen day of the week/month/year.
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# How to edit a meeting

* Click on the **3 dots**  **menu** next to the meeting you wish to edit
* Choose  **Edit this meeting**
* Edit the information as desired (title, date, duration, fields)
* Click **Edit** to save

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12165_16fpfft.png)


📌 **Notes :**

* If you make changes to a **recurring meeting**, the **changes** will only apply to the **meeting you've edited**.
* You can turn a **unique planned meeting** into a **series of meetings** by adding a recurrence.
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# How to edit a meeting recurrence

* Click on the **3 dots** **menu** next to the meeting
* Choose **Edit recurrence**
* Edit the recurrence as desired
* Click **Edit** to save

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12191_7ich22.png)
📌 **Note:** All modifications will be applied to the **edited meeting** and the **following meetings** of the recurrence.
---

# How to delete a meeting or a recurrence

* Click on the **3 dots** to the right of the meeting you wish to delete
* Select  **Delete meeting**
* Choose whether to delete **only one meeting** or **all the meeting recurrence**
* Decide if you want to **transfer agenda items to another meeting**
* Select the **meeting** where the agenda items will be **placed**
* Click on **Delete** to save the changes

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12195_olor3g.png)
![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-12200_1hvb0f4.png)