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# Manage OKR Timeframes for my organization

Because not all organizations follow the same strategy, tailoring OKR timeframes to its needs can make a big difference. Holaspirit makes it possible to manage and customize OKR timeframes that will be available to all members in your organization.
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# About timeframes and frequencies

OKRs typically work with a combination of frequencies that interact with each other to create a rhythm of continuous and focused progress. You have a high-level goal with a longer horizon, that can only be accomplished by working toward smaller goals with a shorter horizon.

To make it simple:

* A **timeframe** is the overall duration of an OKR, built from a series of recurring frequencies. 

* A **frequency** is a single date range used to set the time in which the goal should be achieved.

* A **start date** is the date on which the frequency takes effect.

⭐ **Tip**: Keep timeframes consistent across your organization to ensure all circles are coordinated and aligned. Start simple and grow as you learn!
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# Who can manage OKR timeframes? 

Only **administrators** can set up and manage OKR Timeframes for their organization.

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# Access the OKR timeframes settings

To access and manage your organization's OKR timeframes:

* Click on your profile icon and select **Administration**
* In the **Apps** section and select **OKRs**
* Scroll down to the **Timeframes** section

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-08-18-at-18513_113imi0.png)
📌 **Note**: This section allows Admins to visualize the number of OKRs using each timeframe.

You'll start with the following OKR timeframes, set up by default:

* Monthly (1 month)
* Quarterly (3 months)
* Quadrimesterly (4 months)
* Halfyearly (6 months)
* Yearly (1 year)

If you wish, you can decide to edit the default timeframes and change their name and start date to fit your organization's strategy.
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# Add a custom timeframe

To add a personalized timeframe:

* Click on the **Add a timeframe** button
* Choose the **name** of your OKR timeframe
* Select its desired **frequency**
* Choose its **start date**
* Click **Create** to confirm

📌 **Note**: You can freely customize the **frequency** and the start **date**.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-08-18-at-18521_d1t0kp.png)
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# Edit or delete a timeframe

## To edit a custom or default timeframe:

* Click on three dots next to the desired timeframe
* Select **Edit Timeframe**

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-08-18-at-18524_eqo04w.png)


* Once you've made all the necessary changes, click on **Apply to active OKRs** so all the OKRs using this timeframe are modified accordingly

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-08-18-at-18532_7a5f96.png)
## To delete a timeframe:

* Click on the three dots next to the desired timeframe
* Select **Delete Timeframe**

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-08-18-at-18534_1i6clhs.png)
**Once deleted, a timeframe won't be available for users when creating or editing OKRs anymore.**

Deleting an OKR timeframe from the settings will not affect the OKRs using it, the timeframe will remain the same. However, if the timeframe is modified, users won't be able to go back to the deleted timeframe.