> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.holaspirit.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Managing Assigned and Elected roles

To well manage assigned and elected roles, you are able to set up the setting to:

* Choose a role in charge of assigning roles to members in the organization.
* Define one or several roles elected by consent.
* Allow members to freely assign themselves to roles.

👉 **Administrators** can define the [organization's circle settings](https://help.holaspirit.com/en/article/how-to-configure-circle-settings-for-my-organization-1ehcm9w/) in Administration.

👉 **Circle Admins** can [personalize their circle's settings](https://help.holaspirit.com/en/article/personalizing-your-circles-settings-k53xpl/) if they want the circle to operate differently from the settings defined for the organization in Administration.
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# Define Election and Assignation settings for your organization

👤 Only Admins can access and manage the organization's circle settings.

⚠️ **Important**: [Core roles](https://help.holaspirit.com/en/article/understanding-core-roles-161n614/) must be defined in the [organization's Circle settings](https://help.holaspirit.com/en/article/how-to-configure-circle-settings-for-my-organization-1ehcm9w/). You can only select the roles from the Core roles you've selected. If no Core roles are in place, no roles will show for you to select.

To define your organization's election and assignation settings:

* Click on your profile icon and select **Administration**
* In the **Circles** section, access on **Circle settings**
* Scroll down to the **Elections and Assignation** section

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-06-19-at-11212_w3mvi4.png)

* **Select the core roles from the drop-down list that will need to be elected** within your organization. Its member(s) will be assigned via an [election process](https://help.holaspirit.com/en/articles/5127757-how-to-hold-an-election-for-an-elected-role).

* Enable the **first toggle button** to make all the roles in your organization elected roles (all the members already assigned will remain as elected members).

* Enable the **second toggle button** to apply this setting to all circles in your organization, and [prevent circles from modifying it at their level](https://help.holaspirit.com/en/articles/4319780-how-to-configure-circle-settings-for-my-organization#h_7fab22034a).

* **Select the core role in charge of assignation in the organization** from the drop-down list.

* If you want all members of the organization to be able to join roles freely, click on **All Circle Members** in the drop down list.

* Enable the **toggle button** to apply this setting for all circles in your organization, and [prevent circles from modifying it at their level](https://help.holaspirit.com/en/articles/4319780-how-to-configure-circle-settings-for-my-organization#h_7fab22034a).

* Click on **Save**


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# Define Election and Assignation settings for your circle

Holaspirit makes it possible to define the role in charge of assignation and the roles elected at circle-level. This feature allows teams that work in different ways to coexist within the same organization.

👤 Only Circle Admins can access and manage their circle's settings.

* Go to the **circle page**
* Click on the **3 dots** at the top right, then select **Settings**

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-06-19-at-11221_nsvdyw.png)
* In the **General** tab, go to the **Elections and Assignation** section

📌 **Note**: The drop-down lists only display the roles contained in the circle.

* In the **Elected roles** section, select one or several roles for which the members will have to be elected by the other circle members. If no roles need to be elected, leave it blank.

* In the **Assignation** section:

* If there is a role in charge of assignation in the circle, select it from the drop-down list.
* If no role is in charge of assignation, then all circle members can freely join the roles of your organization.

* Click **Save** to confirm the changes made

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-06-19-at-11225_1sa5gok.png)
⚠️ **Important**: When circle settings are changed at circle-level, the circle is no longer synchronized with the organization's circle settings defined in Administration. Only Admins can re-synchronize these settings with the organization's in the Circles Dashboard. 

Consequently, the synchronization with the organization's circle settings will be lost, and this message will show.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-06-19-at-11233_1ei3npl.png)