> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.holaspirit.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# New Projects App Overview

Revolutionize how you manage projects and tasks with our intuitive app. From personalized task views to streamlined board management, everything you need to work smarter and faster is right at your fingertips.
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# How the new Projects App works?

Projects and Actions have been merged into **Tasks**, which can be created in the **Projects application**. A task can be:

* A **stand-alone (personal) task** which appears in your task list, but **not linked to a board**,
* A **sub-task** which exists in a task, part of a to-do list,
* A **task** which is a part of a **task board**.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-10370_ak2j5w.png)

---

# What is included in a Task card?

A **task card** is described by a **title** and **description**. Its card also includes:

1. Member(s), role or circle assigned,
2. [Due date](https://help.holaspirit.com/en/article/how-to-add-edit-and-delete-a-task-due-date-74i9yb/),
3. Labels,
4. OKRs attached,
5. [Sub-tasks,](https://help.holaspirit.com/en/article/how-to-add-subtasks-to-a-task-1rf7n0l/)
6. Files attached,
7. [Progress bar](https://help.holaspirit.com/en/article/how-to-add-a-progress-bar-to-your-task-1qwc72g/),
8. Comment section,
9. Activity section (task editing history).

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-10400_18i1cw8.png)

What's more, you can also perform the following **actions** from the task card:

1. Using Text Editor in the description field,
2. Copying task URL,
3. Duplicating task and its subtasks,
4. Moving task to chosen circle board and its column,
5. Archiving task,
6. Deleting task.
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# Permission and access

👉 All **circle members** have **full access** to the corresponding circle boards.

👉 All **organization members** have **view-only access** to any circle board by default.  


👉 If a circle is working with confidential information, [Circle Admins](https://help.holaspirit.com/en/article/who-are-circle-admins-u14ouz/) can decide to [make the circle private](https://help.holaspirit.com/en/article/how-do-i-set-my-circle-private-16rhwn9/) to make its project board **accessible only to circle members**.  
---

# Processing Project and Tasks during a meeting

To provide updates and move work forward, circle members can check projects and tasks during the circle meeting. Admins of your platform can set up customizable [meeting templates](https://help.holaspirit.com/en/article/how-to-create-a-meeting-template-1943jyx/) to adapt the meeting structure.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-10421_12z306e.png)
👉 [Find out more about meeting templates](https://help.holaspirit.com/en/article/how-to-create-a-meeting-template-1943jyx/)
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# Introduce the distinction between Projects and Actions

With the Holacracy App, you can easily introduce distinction between Projects and Actions, according to your work methodology like Holacracy use. In the **Holacracy** tab of your **Administration Settings**, go to **Project Settings** and enable the **Projects&Actions toggle button**.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-10430_fuwqvz.png)
When activated, the distinction between Projects and Actions will be visible on your project boards and cards.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-07-24-at-10434_1srv7mb.png)
[👉 Find out more about the difference between projects and actions in this article](https://help.holaspirit.com/en/article/how-the-holacracy-app-let-differentiate-between-projects-and-actions-1cluwtr/)