> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.holaspirit.com/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Open Collaboration on Meetings Holaspirit offers flexibility for meetings, making collaboration across roles and teams easier than ever! With Flexible Meetings, you can bring together the right people—whether they belong to a circle or not—to ensure productive discussions. 👤 Flexible Meetings are now available in [Experimental Features](https://help.holaspirit.com/en/article/introducing-experimental-features-1w8cf5u/) mode. Only the platform administrators can [activate them for the whole organisation](https://help.holaspirit.com/en/article/introducing-experimental-features-1w8cf5u/#3-for-admins). 📌 **Note:** By default, Flexible Meetings are **disabled** for **organisations** using Holacracy add-on, but admins can enable them in Organisation Settings. --- # How to activate Open Collaboration on Meetings? 👥 The Open Collaboration on Meetings is **available **in the [Experimental Features mode](https://help.holaspirit.com/en/article/introducing-experimental-features-1w8cf5u/). It can be only activated by the administrator of the platform for all the organisation. How to do it? * Open your **profile menu** * Click on **Experimental Features** * Find **New Meetings** feature on the list * Toggle the **button** and **save **the changes ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-05-12-at-15090_gzf4eg.png) ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-05-14-at-08125_qy5qk5.png) --- # How to organize a flexible meeting? Flexible Meetings let you assign participants as members, roles, or circles, even without governance links, ensuring the right people are included. You don't need to be assigned to any of those to add them to such a meeting. Organizing it is simple: * Create a new meeting with the **Add meeting** button * Give your meeting a **tittle, date**, and define its **recurrence** * Assign **participants** by adding individual **members, roles,** or **circles** * Choose a **meeting template** * Set **privacy** preferences * **Confirm** by clicking on the **Schedule** or **Open now** buttons **⭐ Tip: **When assigning circles, those of which you are a member appear in the list. To** add other circles **or **roles**, enter their name in the search bar and they will appear for selection. [![](https://downloads.intercomcdn.com/i/o/zqitkfmh/1454073235/f0ddf1b16384404d66a8bc5f7cf1/Untitled+design.gif?expires=1744351200&signature=89cf49a28333bd7bccba07d6ef2098fd810546b0eee0c5720565b736c35023cb&req=dSQiEsl5noNcXPMW3nq%2BgYzEUnMPiI0A%2FgBxtGyJdA9tadyblfNw45wLbBcD%0AUonEk1NzjZ7n4Qmrm6C3pRv3kWA%3D%0A)](https://downloads.intercomcdn.com/i/o/zqitkfmh/1454073235/f0ddf1b16384404d66a8bc5f7cf1/Untitled+design.gif?expires=1744351200&signature=89cf49a28333bd7bccba07d6ef2098fd810546b0eee0c5720565b736c35023cb&req=dSQiEsl5noNcXPMW3nq%2BgYzEUnMPiI0A%2FgBxtGyJdA9tadyblfNw45wLbBcD%0AUonEk1NzjZ7n4Qmrm6C3pRv3kWA%3D%0A) **📌 Note:** If the meeting is linked to **a single synchronized circle:** * **All meeting steps** from the selected **template** will be available. * **All types of outputs** can be created in the **Agenda** step. If the meeting includes **multiple members, roles,** or **circles** but is not linked to a single synchronized circle: * Only **Check-in, Agenda, Custom step,** and **Check-out** steps will be available. * In the **Agenda** step, the creation of outcomes is limited to **tasks**. [![](https://downloads.intercomcdn.com/i/o/zqitkfmh/1454083830/10540063543e6662d79ae97163d7/Screenshot+2025-04-02+at+10_35_36.png?expires=1744351200&signature=a5f1b89fb0221ed52c99c69f7a87b1ccd5b57ffa725fd3a0586d123ccdc558e2&req=dSQiEsl2nolcWfMW3nq%2BgdZE5JESV9SPPqFTj01ak3HXYpt1y4r%2BMYmdG040%0Agj19HzpiIdkedDkXqqs%2Bp9OCXZ8%3D%0A)](https://downloads.intercomcdn.com/i/o/zqitkfmh/1454083830/10540063543e6662d79ae97163d7/Screenshot+2025-04-02+at+10_35_36.png?expires=1744351200&signature=a5f1b89fb0221ed52c99c69f7a87b1ccd5b57ffa725fd3a0586d123ccdc558e2&req=dSQiEsl2nolcWfMW3nq%2BgdZE5JESV9SPPqFTj01ak3HXYpt1y4r%2BMYmdG040%0Agj19HzpiIdkedDkXqqs%2Bp9OCXZ8%3D%0A) * * --- # How to Manage Privacy in Flexible Meetings? Flexible Meetings offer **customizable privacy settings** depending on their structure, allowing you to control who has access to meeting details. The privacy settings for flexible meetings depend on their structure. 👉 For meetings linked to **a single synchronized circle, t**he circle’s **existing privacy settings** automatically apply. 👉 For meetings including **multiple members, roles,** or **circles** (not linked to a single synchronized circle), privacy settings can be configured during meeting creation or editing. Once the meeting is set up as private, only its participants can access its report. [![](https://downloads.intercomcdn.com/i/o/zqitkfmh/1454089101/5104384ea4ad2cb4eafcd2eb387f/Screenshot+2025-04-02+at+10_39_40.png?expires=1744351200&signature=a41655b51e949538ccb24e2c20a4eaff692b2845b9494058134c3d72450e361f&req=dSQiEsl2lIBfWPMW3nq%2BgXPyW2x%2FkLoYL3sB4cEFFxUmSOOkiEJntv5ByHO0%0AVqz9FbRCkRAh6%2F9Y1%2FlRxq0RIN0%3D%0A)](https://downloads.intercomcdn.com/i/o/zqitkfmh/1454089101/5104384ea4ad2cb4eafcd2eb387f/Screenshot+2025-04-02+at+10_39_40.png?expires=1744351200&signature=a41655b51e949538ccb24e2c20a4eaff692b2845b9494058134c3d72450e361f&req=dSQiEsl2lIBfWPMW3nq%2BgXPyW2x%2FkLoYL3sB4cEFFxUmSOOkiEJntv5ByHO0%0AVqz9FbRCkRAh6%2F9Y1%2FlRxq0RIN0%3D%0A) --- # Activating Open Collaboration on Meetings when using Holacracy App In organizations using the **Holacracy App**, flexible meetings are **disabled by default **in the add-on settings. To activate open collaboration on meetings, ** platfrom** **administrators** need to uncheck the option **"Lock meeting assignation to a circle."** This change allows meetings to be created and assigned more freely, beyond the strict boundaries of individual circles, supporting more open and adaptive collaboration practices. ![](https://storage.crisp.chat/users/helpdesk/website/-/c/4/1/5/c415f7c7930b8000/screenshot-2025-05-07-at-15332_18y5tnu.png)