Question 1

✍️ Holaspirit's Release Note (2025)

Accepted Answer

# April

29th of April

🧪 Experimental features

Accessing experimental features just got easier!

Admins and members will now see a "Go to feature" button for each activated experiment, making it faster to find and test new features.

No more searching manually — a simple click takes you directly to the activated feature.

🗓️ Meetings in Holacracy stats

Admins can now better track Governance and Tactical meetings in the Holacracy add-on's Stats.

Define the type of each meeting template directly from Administration > Meetings > Meeting templates

By default, all templates are set to "Other" and must be manually updated.
Only meetings marked as Tactical or Governance will be included in Holacracy add-on statistics.

This feature is available exclusively for organizations with the Holacracy add-on activated.

16th of April

✍️ Mention operations (tasks, boards & OKRs)

Bring your content to life with smart mentions! ✨

You can now easily mention boards, tasks (projects/actions), and OKRs directly in any text field across the platform. Just type "#" and the name of the item to add a dynamic reference — whether you’re writing a description, commenting, or working on govern

Question 2

How can I synchronize my circles meetings to my external calendar?

Accepted Answer

Effortlessly synchronize your Holaspirit meetings with external calendars to streamline your workflow. Enjoy instant updates for meeting creation, editing, and deletion, ensuring your calendar always reflects the latest schedule. With simplified sync activation and intuitive configuration, stay informed and efficient without the hassle.

👉 Synchronization of Holaspirit meetings with your calendar is included with the Rise, Scale and Enterprise plans. Find out more!

How to synchronize meetings with Outlook or Google?

Go to your Meetings app
Click on Synchronize calendar button at the top right
Choose whether to synchronize with Google or Outlook

Accept permissions needed to synchronize your calendar

[](https://downloads.intercomcdn.com/i/o/1073804235/367d67706e52ea9cbac50068/Screenshot+2024-06-06+at+163012.png?expires=1742567400&signature=e7bb2bfc2

Question 3

OKRs Overview

Accepted Answer

👉 OKRs are included with Rise, Scale and Enterprise plans.
Find out more!

OKR stands for Objective and Key Results.

OKRs are meant to set strategy and goals over a specified amount of time for an organization and teams. An OKR consists of an Objective, which defines a goal to be achieved, and Key Results, which measure progress towards the Objective in an actionable way. Each OKR can be linked to Projects, which describe the work required to drive progress on the Key Results.

OKR = Objective + Key Results + Projects

Which means: I will achieve Objective measured by Results by doing Projects.

Objective describes the goal or the outcome to be achieved within a given timeframe. It sets a clear direction that provides the greater purpose for your team. It communicates that this goal is important now and requires collaborative effort (ambitious and qualitative).
Key Results are a set of metrics with a starting value and a target value that measure your progress towards the Objective (quantitative and measurable).

[](https://downloads.intercomcdn.com/i/o/699645912/66f592fcee6ffe2481f287c9/Screenshot+2023-03-27+at+16.24.57.png?expires=1742566500&signature=034cbdb8162658cf828b05c5e1dd186a79b6c321ea99afcc1e3832740bf54af7&req=cikuEM17lIBdFb4f3HP0gNX5%2BGIWlBXKtsoIkcg

Question 4

Open Collaboration on Meetings

Accepted Answer

Holaspirit offers flexibility for meetings, making collaboration across roles and teams easier than ever! With Flexible Meetings, you can bring together the right people—whether they belong to a circle or not—to ensure productive discussions.

👤 Flexible Meetings are now available in Experimental Features mode. Only the platform administrators can activate them for the whole organisation.

📌 Note: By default, Flexible Meetings are disabled for organisations using Holacracy add-on, but admins can enable them in Organisation Settings.

How to organize a flexible meeting?

Flexible Meetings let you assign participants as members, roles, or circles, even without governance links, ensuring the right people are included. You don't need to be assigned to any of those to add them to such a meeting. Organizing it is simple:

Create a new meeting with the Add meeting button
Give your meeting a tittle, date, and define its recurrence
Assign participants by adding individual members, roles, or circles
Choose a meeting template
Set privacy preferences
Confirm by clicking on the Schedule or Open now buttons

**⭐ Tip: **When assigning circles, those of which you are a member appear in the

Question 5

Meetings Overview

Accepted Answer

Team meetings are one of the best opportunities to create alignment and visibility across an organization.

If organizations with smooth and effective team meetings are more likely to be efficient and productive in other areas too, the opposite is also true. When run poorly, meetings can be a big waste of time. That’s why it is crucial to have clear communication about the meeting's purpose, agenda, goals, and what outcomes are expected.

A well-organized meeting has a solid meeting agenda. Because team meetings are usually recurring (weekly, monthly, quarterly, etc…) you should invest in creating an agenda template that lists out common agenda topics. That way you can always be ready for your next meeting.

Holaspirit offers a powerful platform for managing your meetings.

You can:

🎯 Set goals and outcomes to keep productive

🗒️ Work with meeting templates

⏱️ Nail the logistics

💡 Prepare your meeting

📈 Assign and track follow-up deliverables

📤 Share the meeting report with your team

Set goals and outcomes to keep productive

It's important to define what results you hope to achieve with a meeting to maximize productivity. Examples include: getting progress reports on projects, soliciting ideas from your team, making governance decisions…

It’s up to you to define the exact details of your objective. The main thing being that the goal is clearly

Question 6

Organize your team with roles

Accepted Answer

If your job or position does not define you, it often defines your power of decision and action within your organization. Job descriptions help to rigidify processes, specialize and divide work. So what happens when an organization prefers roles to a traditional job description? How do you set up a role-based company, management or team organization?

On Holaspirit, work is not divided over job titles but captured in roles that, together, form circles of teams with inspiring purpose and clear accountabilities so that every member of the organization has a clear picture about who is responsible for what and who has the authority to decide.

Why do we prefer roles to job descriptions?

Roles imply the implementation of an evolving and collaborative organization. A role-based organization is characterized above all by the desire to effectively share responsibilities and decision-making among all employees.

In traditional organizations defined by rigid hierarchy and a strict chain of command, decisions and information are communicated vertically, from the top to the bottom. With role-based organizations, where decision-making is distributed throughout a set of self-organizing teams, these teams operate on their own, but also as part of the bigger whole and work together to achieve the organization's purpose.

Roles allow to:

Better adapt to the evolution of the organization and its members. The scope of the roles can evolve according to the organization and its

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