Question 1

✍️ Holaspirit's Release Note (2025)

Accepted Answer

June

18th of June

📬 Personalized digest email

We’re making it easier for you to keep track of your key actions with our brand new personalized digest email. No more switching between tasks, meetings, OKRs, elections, and proposals. This digest brings together everything that requires your attention, all in one place!

🆕 What’s new?

A summary email sent automatically every day or every Monday of the week, with your key actions.
Fully personalized content, including tasks due, metrics & checklists to complete, scheduled meetings, OKRs approaching the end of their timeline, elections reaching their term date and proposals awaiting your input.

To configure it, go to My Account > Notifications and:

Select the digest frequency, daily or weekly.
Choose exactly what you want to include : tasks, meetings, checklists, metrics, OKRs, elections, and proposals.

This new digest helps you stay focused and organized, even in fast-paced, agile environments. 💪

📧 Quick access to members emails

Need to email a specific group, like all leads in a circle and its sub-circles? It’s now much easier for all users to access and copy the right emails without admin help needed.

🆕 What’s new?

Advanced filters by name, role

Question 2

Open Collaboration on Meetings

Accepted Answer

Holaspirit offers flexibility for meetings, making collaboration across roles and teams easier than ever! With Flexible Meetings, you can bring together the right people—whether they belong to a circle or not—to ensure productive discussions.

👤 Flexible Meetings are now available in Experimental Features mode. Only the platform administrators can activate them for the whole organisation.

📌 Note: By default, Flexible Meetings are disabled for organisations using Holacracy add-on, but admins can enable them in Organisation Settings.

How to activate Open Collaboration on Meetings?

👥 The Open Collaboration on Meetings is **available **in the Experimental Features mode. It can be only activated by the administrator of the platform for all the organisation. How to do it?

Open your profile menu
Click on Experimental Features
Find New Meetings feature on the list
Toggle the button and **save **the changes

How to organize a f

Question 3

Meetings Overview

Accepted Answer

Team meetings are one of the best opportunities to create alignment and visibility across an organization.

If organizations with smooth and effective team meetings are more likely to be efficient and productive in other areas too, the opposite is also true. When run poorly, meetings can be a big waste of time. That’s why it is crucial to have clear communication about the meeting's purpose, agenda, goals, and what outcomes are expected.

A well-organized meeting has a solid meeting agenda. Because team meetings are usually recurring (weekly, monthly, quarterly, etc…) you should invest in creating an agenda template that lists out common agenda topics. That way you can always be ready for your next meeting.

Holaspirit offers a powerful platform for managing your meetings.

You can:

🎯 Set goals and outcomes to keep productive

🗒️ Work with meeting templates

⏱️ Nail the logistics

💡 Prepare your meeting

📈 Assign and track follow-up deliverables

📤 Share the meeting report with your team

Set goals and outcomes to keep productive

It's important to define what results you hope to achieve with a meeting to maximize productivity. Examples include: getting progress reports on projects, soliciting ideas from your team, making governance decisions…

It’s up to you to define the exact details of your objective. The main thing being that the goal is clearly

Question 4

Sociocracy + Holaspirit

Accepted Answer

Holaspirit is designed to help organizations become agile with self-managed collaborative teams, whether they are using their own customized methods or sticking with popular management systems.

Here are some of the ways Holaspirit helps companies operate within Sociocracy principles and how the platform can help make this journey easier and more effective!

How to use Holaspirit with Sociocracy patterns and principles

Principle 1: Circles

With Sociocracy, an organization associates each of its functional or operational component with a circle. Each circle represents a human group that has the responsibility to execute, measure, and control its own processes in achieving its goals.

How to: In Holaspirit, your organization is displayed in a chart of nested and interdependent circles. This visual representation brings transparency to your team organization’s structure and purpose. It avoids duplicated work and unclear responsibilities with an easy-to-navigate, living, role-based org. charts

Principle 2: Consent

The consent principle is the way of decision-making in which the arguments for taking a decision are central, which is expressed by the fact that none of the members has a paramount and well-founded objection against that decision.

Consent is not consensus — it does not mean that everyone agrees. **It means that nobody i

Question 5

How can I synchronize my circles meetings to my external calendar?

Accepted Answer

Effortlessly synchronize your Holaspirit meetings with external calendars to streamline your workflow. Enjoy instant updates for meeting creation, editing, and deletion, ensuring your calendar always reflects the latest schedule. With simplified sync activation and intuitive configuration, stay informed and efficient without the hassle.

👉 Synchronization of Holaspirit meetings with your calendar is included with the Rise, Scale and Enterprise plans. Find out more!

How to synchronize meetings with Outlook or Google?

Go to your Meetings app
Click on Synchronize calendar button at the top right
Choose whether to synchronize with Google or Outlook

Accept permissions needed to synchronize your calendar

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Question 6

How to introduce Holaspirit to your team (+ email template)

Accepted Answer

Quick tips and a message example for rolling out Holaspirit

Holaspirit by Talkspirit is a tool to visualize and build a dynamic and collaborative chart of how your organization actually gets work done.

So that you can more easily share Holaspirit with your team and get up and running fast, here's a quick guide.

Copy the template below into an email or Slack message to your teammates.
Make adjustments and customize specifically to your company.

3. Follow up with invitations.

Email Template

Hi Team,

So that we can create structure, transparency, and clear expectations in our organization, I'm sending out invites joining an app called Holaspirit (app.holaspirit.com).

Here you can see a visualization of our organization based on roles and teams (circles). It connects Roles (what people are actually doing) in the organization with a clear map of accountabilities, metrics, projects and OKRs. With this new org chart, you can always see which roles and teams you're at and what purpose, i.e. the contribution to the whole, each team is pursuing.

It also connects to the tools we already use like Slack, Trello, Asana and other apps!

Why are we using Holaspirit?
It will help us:

Support the implementation of a new organization design (whether it is Holacracy, Sociocracy, or other methodologies)
Provide **better visibility acr

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