Each organization has its own way of making decisions. Today, we still have a hard time getting out of traditional hierarchical structures, based on authoritarian ways of making decisions.
With Holaspirit, you can easily submit your ideas to your team using consent based decision making either in or outside a meeting (asynchronously).
Every time you sense that something could be better organized in some way, either via clearer roles, policies, domains or by removing one of those, you should submit a proposal to implement positive change.
⭐ Best practice: A proposal is deemed a good proposal if it meets a simple, single goal being to solve your tension.
Jump ahead to:
Create a proposal and submit it outside a meeting
Prerequisite: Consent mode is activated in the Administration settings.
If you don’t want to wait for your circle's next Governance meeting and wish to share a proposal to your circle, you can submit your proposal asynchronously. All circle members will get the opportunity to vote on your proposal. The proposal will be taken on if no member of the circle rejects the proposal or if the time limit for examining your proposal has been reached.
To create and submit a proposal to your circle:
Go to the role or circle page you wish to create a proposal for
Click on Add role/circle or Edit role/circle
Capture or edit the necessary information
Click on Add a reason to explain why you want to make these changes
Click on Submit to send your proposal to your circle
Once submitted, the members of your circle will be able to vote on your proposal and either validate or reject it.
Note: When creating a proposal, you can also choose to save it in order to submit it at a later time: click on Save as a proposal for it be saved in the Proposals module for you to review, edit and submit whenever you are ready.
Submit a saved proposal from the Proposals module
After creating your proposal, you might have chosen to save it in order to submit it at another time. You can find your saved proposals in the My proposals section of the Proposals module.
To submit a saved proposal:
Go to My proposals
Click on the proposal you want to share with your team
Click on Submit twice
Once submitted, the members of your circle will be able to vote on your proposal and either validate or reject it. You can track its progress in the Submitted proposals section.
Track submitted proposals
Once a proposal is submitted, you can track its evolution in the Submitted proposals section of the Proposals module.
From Submitted proposals you can:
Track your submitted proposals: view your proposals's status, when it was submitted, its timeframe, how many people have voted and who they are.
View, track and vote on proposals made by other members within your circle(s).
The circle members and yourself can also use the Activity section to comment on proposals, ask clarifying questions or make suggestions.
Note: After submitting your proposal and discussing it with your team, you might want to review and edit it to submit it again later or simply not wish to submit it at this time. By removing your proposal, the votes will be cancelled and it will with your other saved proposals. More information in this article.
Submit a proposal in meeting
There might be some proposals that you'd like to discuss directly with your circle during Governance meetings.
To import your proposal to a meeting as an agenda item:
Click on Import
In My proposals, tick the box next to the proposal(s) you want to bring to the meeting. All your saved and submitted proposals for this circle will show.
Click Import to confirm
As the meeting Secretary, you can import proposals currently in progress within the circle. You will have access to all the proposals submitted asynchronously by the circle members and currently in progress.
Click on Import
In Submitted proposals, tick the box next to the proposal(s) you want to bring to the meeting.
Click Import to confirm
You will then be able to discuss the proposals with the participants of the meeting to decide together to either validate or reject it. If validated, the evolution will be implemented right after the meeting is closed.