Today, organizations have to reinvent themselves continuously and to be dynamic enough to respond to the challenges they face. There are more and more organizations organizing in roles and circles to build a workplace where all people have autonomy, mastery and a sense of purpose.
In such organization, power is distributed among employees, traditional managerial positions removed, and the remaining jobs were sorted into smaller, autonomous roles with related responsibilities. This roles are organized within autonomous circles. Within these self-organizing circles they discuss, set goals, make decisions and get the work done.
A circle can refer to a team and can be formed by grouping multiple roles together, with team members holding a number of different roles.
In Holaspirit, circles are nested, so they can form sub-circles. Circles can be permanent, or set up for a limited time, perhaps for interdisciplinary projects. The size of the circles decreases according to how far they are under the general circle. But they have full autonomy within their respective domains (areas of responsibility), provided their purpose contributes to that of their super-circle.
People can be a member of several circles. For example, you work on Social Media for the Circle Marketing and work on Event Organization for the Circle Events.
Difference between a circle and a role
A Circle is a Role that has expanded into more parts. A circle brings together different roles assigned to people that forms a team.
For example, if you work in the Social Media Role and realize that the work goes beyond a simple role, you might opt to convert that role into a circle. You will be able to create new role in that Circle to fulfill the purpose of Social Media.
The attributes that are present in the role description in Holaspirit include the following:
Name: More than just an official job title or designation, this sums up the tasks and responsibilities of the employee who will be holding this position.
Purpose: It should clarify the identity and intention of a role. The purpose orients the action of a role even absent any other explicit accountabilities, domains, policies, etc.
Domain: It represents a distinct area of influence, control and decision making of a specific role.
Accountabilities. Each role is associated with sets of responsibilities. This answers the question on what are the expected results associated with the role.
How can I move the Roles/Policies from one Circle to another sub-Circle?
A circle can contain sub-circles which can themselves contain sub-circles.
In some situation, your organization may want to restructure and move the policies and roles to others sub-circles in the organization to better fit the reality. Check out how you can move roles and policies from one sub-circle to another.
Can a user be part of Circle without holding a Role?
In some cases, a user may need to be part of the Circle even though he/she does not hold a Role. Holaspirit allows you to add members without role in a Circle. He/she can:
Add a Governance proposal in the Circle
Attend Meetings and access the Meeting's Reports.
Review and get updates about the Circle's activities
Can I integrate my Circle with others tools?
Every team has its own way of working and generally uses different tools.
While one team may prefer Trello, another might use Slack and Jira. For this reason, every circle has the option of integrating whatever apps they prefer to use. This way, each circle can be as efficient as possible, even if their work style differs from the rest of the organization.
How can I delete a Circle?
You may want to delete a Circle at some point:
Because the work has been completed
There's a more effective way to structure the work