Roles and Circles are dynamic. They can evolve throughout time to adapt to the ever-changing needs of the organization and its members.
Edit a role or circle from the Governance app
To edit a role or circle, go to the Governance app:
Go to the role or circle page
Click on Edit role or Edit circle
In the pop-up window, make the changes you deem necessary
Click on Add a reason if you wish to explain why you're editing the role or circle
The next step in the creation of your role or circle depends on the decision-making settings set for your organization.
👉 If your organization is set up in free decision mode (set by default after its creation), it means any circle member can edit a role or a circle without needing the other circle member's consent. Click on Validate at the bottom of the page and your role or circle will be edited in real time and the changes automatically applied.
👉 If your organization is set up in consent decision mode, you will need to submit your evolution (editing a role or circle) as a proposal to the other circle members for them to review and vote on before it's implemented.
From there, you have three options:
Submit: your proposal is immediately be sent to the other circle members for them to validate or reject. If there is no objection within the validation period, your role or circle will be edited.
Save as a proposal: save a draft of your proposal in the Proposals app to review, edit and submit when you are ready.
Add to a proposal: if your evolution echoes to another one of your existing proposals, simply add it to that proposal saved in your Proposals app.
Edit a role or circle in a meeting
You might want to discuss the edition of a role or circle directly with your team in a meeting. You can submit your idea two ways:
2. You can add your idea to edit a role or circle as an Agenda item and create the evolution in the meeting as you go, with your circle. The meeting secretary will:
Click on Add meeting results
Select Role or Circle
Click on Edit a role or Edit a circle
Select the role you wish to edit in the drop-down list
Edit the role or circle information
Click on Save to confirm
You will be able to discuss the proposal with the participants of the meeting to decide together to either validate or reject it. If everyone consents, the evolution will be validated by the meeting secretary and implemented right after the meeting is closed.
Apply a role template to an existing role
As your organization evolves and adapts to change, so do your roles. Over time, some roles might transform and recurrently find their place in more and more circles.
That's why Holaspirit allows you to apply role templates to existing roles in order to save time when redesigning and structuring your organization.
⚠️ Important: When applying a role template to an existing role, its Name, Purpose, Domains and Accountabilities will be permanently replaced by the ones of the template.
To apply a role template to an existing role:
Go to the role page
Click on the three dots in the top right
Select Apply to role template
Select the role template in the drop-down list
If your organization is set up in free decision mode, click on Validate at the bottom of the page to apply the evolution
The role and its template are synchronized:
👉 If the template is modified, so will the role.
👉 If the role is edited, they will no longer be synced. You will be notified of this when editing the role.