Governance is your organization’s map of its current structure, roles (set of expectations), circles and authorities. In Holaspirit, Governance includes your Org Chart filled with Roles and Circle.

In short, Governance allow to build a structure of operating that sets clear expectations and creates transparent authority at every level in the organization. Job descriptions become dynamic roles and responsibilities that are transparent and evolve as the organization changes.

In this article, you'll find helpful insight about what governance is all about.

Governance basics

Roles instead of job descriptions

The building blocks of Holaspirit organizational structure are roles. Roles are distinguished between the people who fill them, as one person can hold multiple roles at any given time.

A role is not a job description; it's dynamic and evolves according to the organization's needs. It includes a name, a purpose, optional "domains" to control, and accountabilities, which are ongoing activities to perform.

Roles are defined by each circle—or team—via a collective governance process, and are updated regularly in order to adapt to the ever-evolving needs of the organization.

Top features for Roles

Circle structure

In Holaspirit, roles are structured in a system of self-organizing circles. Circles are organized hierarchically, and each circle—or team—has a clear purpose and accountabilities.

Each circle has the authority to self-organize internally to best achieve its purpose. Circles can conduct their own meetings, assign members to fill roles, and take responsibility for carrying out work within their scope (domain) of authority.

Top features for Circles

Governance process

Instead of big re-organization every couple of years, each member of the organization can change your company’s structure as soon as they sense that something could be improved. Your organization continually evolves in response to its environment as a decentralized, learning organization.

This happens at every level of the organization — each circle has its own governance process to create and regularly update its own roles and policies.

Holaspirit offers 2 types of governance decision making processes:

  • a structured process called "consent mode" that relies on an integrative decision making for proposing changes in governance and amending or objecting to proposals.

  • an open process called "open mode" that allows users to easily implement governance change without prior validation from circle members.

Depending on the model you apply in your organization, you may want to set up your governance settings.

Governance evolutions

Governance is all about the structure of your organization, this is where we create and adapt the roles that capture the work that needs to be done.

Holaspirit encourages individual circle members to take initiative and gives them a process in which their concerns or ideas can be addressed. The system of distributed authority reduces the burden on leaders to make every decision.

That's why in Holaspirit each member of the organization is allowed to propose new governance evolution including:

  • Adding, editing and deleting Roles/Circles in the organization

  • Holding election of elected roles

  • Adding, editing and deleting Policies of the Circle

  • Restructuring the organization and moving one role or circle from one part of the organization to another

Top features for Governance evolution

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